Terms and conditions

• % per month of the monies received during the period that the occupier remains in occupation. This is collected in advance six monthly instalments, further to this you will receive full rent direct from the tenant(s).
• Remittance, together with statements, will be forwarded to you upon the clearance of funds through out account.
• We use standard forms of agreements. You may check with your solicitor that these are entirely appropriate to your particular circumstances.
• We cannot accept responsibility for permission to let on leaseholds and you will require your mortgagee's consent. We cannot accept responsibility for the adequacy of any insurance cover or verification of demand, accounts or estimates. You should ensure that you are covered in the case of lettings.
• Under gas regulations 1994, the proprietor is responsible for the safety, checking and maintenance of all gas appliances at least every 12 months, able to provide service records and using a corgi/gas safe registered company. We can supply details.
• Under furniture and furnishings regulations 1993, the proprietor is responsible for ensuring that upholstered furniture and furnishings is fire resistant. We can provide details.
• This appointment will remain in force until terminated by service of six months notice by one party or the other. provided that we may terminate this appointment ourselves for with and without service notice in the event of any breach by you of the express terms hereof or in the event of any act or commission on your part which makes impracticable the further performance or services hereunder.
• Our management does not include the supervision of the property whilst unoccupied; however, our staff may make periodic visits.
• Upon signing this appointment, you hereby agree to ratify all actions taken on your behalf hereunder.
• The NRL scheme applies to payments of rental income made on or after the 6th April 1996. Proprietors who are residents abroad and wish to receive their rental income with no tax deducted can apply to the Inland Revenue "financial intermediaries and claims office" (Fico) for approval-we can provide details. Where the landlord has either not applied or not been approved by fico the managing agent under section 42a of the income & corporation taxes act 1988 is obliged to retain an amount from the rent sufficient to pay the tax. There will be a charge of £200 + VAT per annum for this service.
• We shall use our commercial judgment as to the terms of any agreement entered into on your behalf and shall use our best experience to ensure, where appropriate to your circumstances, such provisions as are legally permissible and as agreed with the occupiers, are inserted to facilitate your regaining possession but we shall not, under any circumstances, be liable to you in the event of protected tenancy being created (whether intended or not) or in the event of any difficulties arising in recovering arrears or possession of the property or in anyway whatsoever relating to our appointment hereunder.
• The owner will at all times indemnity us and keep indemnified against all actions, proceeding, claims and demands, costs, damages and expenses which may be levied, brought or made against us by whom ever or which we may pay, sustain or incur by reason of any non-payment by the owner of the mortgage instalments, or other outgoings in respect of the property.
• By law we are required to gain proof of ownership i.e loans/mortgage statement or letter from solicitor, service charge statement or land registry details this does not have to show any personal financial details, just to confirm that the property is privately owned by yourself. This prevents the agents from letting out council or housing association property.
• Tenant check in (full inventory) - will be included within our agreed fees paid by the Landlord, hereafter it is the tenants expense, checking out and new tenant checking in (£100 minimum).
• Rent follow-up - Where the rent is not received in full, we will automatically activate a letter and telephone call at all known points of contact to the tenants. We find this effective as this includes family and employers. A legal record is available should action be required. In the event of legal action being required you will be responsible for appointing and paying for the representative.
• Account management - Arrange payments for any outgoings for example, building insurance ground rent or service charges etc.